Fuel Surcharge

How does it work?

The fuel surcharge is based on the reference price of Eco-diesel, which is set at 3.315 PLN (the wholesale price of Diesel Oil Ecodiesel from PKN Orlen).

For every 5% change in fuel price compared to the reference price, the transport rate adjusts by 1.5%.

Example:

If the average Eco-diesel price in a given month is 3.647 PLN (10% higher than the reference price), the fuel surcharge adjustment will be +3%.

When do we update the index?

The fuel surcharge value for the upcoming month is indexed based on the average fuel price from the previous month, calculated using data published by PKN Orlen. The new index is published on the last day of each month.

The current value of the fuel surcharge is 18,00 % (July 2026).

Due to the current situation on the fuel market, we are introducing a temporary change in the frequency of calculating the fuel surcharge, which will be applied on a weekly basis.

The current fuel surcharge is 19,50 % (05.07.2026 - 11.07.2026)

The road surcharge is an additional fee applied to transport services carried out on roads subject to mandatory electronic toll collection and on concession-based toll motorways. It is added to transport rates to account for the costs associated with the use of road infrastructure.

According to the announcement of the Ministry of Infrastructure published in the Journal of Laws on January 13, 2026, a mandatory increase of nearly 40% in eTOLL system charges has been introduced. At the same time, the network of roads subject to electronic toll collection was expanded by an additional 645 km.

As a result, starting from February 1, 2026, the road surcharge will be:

• 21.96% for domestic distribution
• 4.92% for international distribution

The value of the road surcharge is added to the base transport rate.

Rhenus Freight Logistics reserves the right to modify the method of calculating the surcharge, update its amount in the event of an increase in the number of toll roads or an increase in the costs of their use.

What influences the surcharge amount?
The level of the road surcharge also depends on the geography of shipments carried out within the domestic and international road network of Rhenus Freight Logistics. This means that the type and length of routes on which services are provided affect the final surcharge amount.

Detailed information regarding road usage costs can be found on the website of the General Directorate for National Roads and Motorways (GDDKiA).

The indexation indicator is a mechanism that adjusts the pricing of services or products based on changes in key economic factors such as inflation, fuel costs, or wages. Its purpose is to align prices with current market conditions, ensuring they reflect the actual operational costs of the service provider.

As of March 1st each year, Rhenus will be entitled to adjust all prices and rates specified in the Price List or the Additional Services Price List, particularly in the Individual Price List or the Individual Additional Services Price List.

Rhenus will determine the value of the Indexation Indicator based on the following methodology:

Factor for 2026 - implemented on March 1, 2026

At Rhenus Overland Poland, we are consistently working to reduce the environmental impact of transport by expanding our electric vehicle fleet, developing more efficient infrastructure, and modernizing our facilities – including our new hub in Venlo and the cross-dock warehouse in Szczecin.

To drive this transformation together with our customers, we are introducing an environmental surcharge:

• PLN 2 per domestic shipment (groupage) – effective January 1, 2026
• EUR 2 per international shipment (groupage) – effective January 1, 2026
• EUR 5 per international LTL/FTL shipment – effective November 1, 2025

The environmental surcharge forms part of our pricing policy and is contractual in nature. It does not constitute a public levy nor a fee resulting from legal regulations. The surcharge will be presented as a separate line item on the invoice and allocated to financing initiatives and investments aimed at reducing CO₂ emissions.

Why are we introducing this?

• Transparency – clear visibility of the surcharge for every shipment
• No changes to service – collections and deliveries remain unchanged
• Reporting on demand – insights into results, e-truck mileage, and CO₂ savings
• Flexibility – possibility of individual arrangements, e.g. green corridors

This is a tangible step towards low-emission logistics – benefiting your business, your customers, and the environment.