Document and information management with Rhenus

Our range of services extends from cloud solutions, provision of software licences, digital mailroom and document digitalisation to digital invoicing. In addition, we provide physical support for your document and information management.

Sustainable solutions for your product

Besides managing digital information, we also take care of your physical documentation. We store your confidential documents in our high-security archives throughout Europe until the statutory retention period has elapsed. We then offer the destruction of this information via on- or off-site shredding. Our portfolio also includes the outsourcing of entire mailrooms as well as customer management.

BENEFIT FROM OUR INDIVIDUAL SERVICES

FILE AND DOCUMENT MANAGEMENT

Whether archiving, file recovery, destruction or digitalisation of files and documents – we take care of these processes as your competent partner.

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Information management

We offer a range of innovative solutions to implement digital information processes. These solutions include RPA, ERP systems, cloud computing, digital document processes, data protection consulting, digital mailrooms and special solutions for information management in hospitals.

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Process outsourcing

To enable you to concentrate on your core business, we can handle various processes and services for you: whether it is administrative work on all customer communication channels, mailroom services or the complete outsourcing of your mailroom.

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What distinguishes us from others

Our Office Systems solutions have a unique service portfolio within Rhenus France. Read more about the benefits of Rhenus.

Modern wireless technology and social media

Individual, comprehensive and expandable

Everything from one source

We offer the complete supply chain for document and information management. As the only service provider, you can select individual services or an overall concept for your information management. Your advantage: one contact person for all services and less coordination effort.

Businessman using digital padlock with data protection 3D rendering

Tested security at the highest level

Data protection and process security

We are certified and host our data in our own data centre in Germany - secure and in compliance with data protection laws. Because we operate as a European company, data protection has been an important part of our activities from the very beginning. We have the highest level of certification.

Our comprehensive nationwide branch structure

Based throughout Europe

With Rhenus you get one contact for the whole of Europe - instead of numerous service providers. We are located throughout all regions and work according to German security standards. All our employees work with an impeccable police clearance certificate.

News

23/06/2023 Office Systems

How does on-site document shredding work?

Every day, businesses generate documents that need to be processed. After processing, these documents may need to be retained if they are subject to legal retention periods. These periods specify how long the records must be archived for tax, commercial, or other purposes, and vary depending on the type of document. After the expiration of these retention periods, personal data must be deleted or destroyed in accordance with Article 17 of the GDPR.

16/06/2023 Office Systems

Safety comes first: Ensuring secure transportation and digitalisation of confidential documents

When companies decide to outsource the digitisation of their confidential documents, the transportation of the documents should be arranged with the service provider at the time of placing the order. Once the documents leave the company for digitisation, security must be ensured from the very first second, as these are valuable materials. Any incident can have serious and costly consequences. Service providers like Rhenus offer comprehensive services that include both transportation and subsequent digitisation of the documents.

15/03/2023 Office Systems

Document and information management is important, but please get it right!

The world is moving fast and is now networked. Information and volumes of data are increasing and are becoming much more important. Handling information correctly can determine whether companies are successful or not. But processing it, making it available quickly and storing it correctly create challenges because of the quantities which need to be handled – and these challenges make it hard to organise information management properly, which may have an effect on a company’s success.

01/03/2023 Office Systems

Business Process Outsourcing – how should companies tackle it in the right way?

Outsourcing, BPO, KPO… the list of terms associated with outsourcing is long. However, if companies opt for outsourcing or BPO (the abbreviation for Business Processing Outsourcing) and want to achieve the full benefits from it, it is important to first understand what lies behind the terms.

20/02/2023 Office Systems

The office of the future – paperless?

The yearning for a paperless office has existed in the world of administration for quite a long time. Many companies have already been insisting on it for some time. However, although digital trends such as home office solutions or establishing RPA are increasingly becoming the new norm, many companies are still a long way from having paper-free offices. What are the reasons for this?