Information management: Our services

Cloud computing has managed to establish itself as a proven alternative for internal IT. Companies benefit from flexible provision of resources, high availability and security that can rarely be achieved with in-house resources, low upfront investment, usage-based invoicing and secure IT operation by experienced experts.

Companies no longer have to purchase software licences exclusively themselves, but can also use all modules – from accounting to fee invoicing – from the cloud. The invoicing is done per user.

These services are provided at the Rhenus data centre in Holzwickede, Germany, so that we can guarantee the highest level of security and confidentiality, even for the most sensitive data. Our data centres are designed for a high level of information security and high multilevel availability.

• Provision of services in German data centres
• State-of-the-art cloud computing solutions, e.g. as software as a service
• Change management and consulting
• Hosting services for customer applications incl. support services
• Purchase or monthly rental of software licences
• Full cost control with individual cost limits
• Guaranteed high availability
• Proven data protection mechanisms, ISO27001 certified

You can find out more about our cloud services here.

NOT A PROBLEM FOR US!

With the General Data Protection Regulation (GDPR) and the resulting amendment of the Federal Data Protection Act (BDSG-neu), new rules apply for data protection. Especially with regard to increased penalty fees, this creates higher risks for companies if their internal processes do not comply with applicable laws.

Most companies today are aiming for digital processes, digital archives, mobile working possibilities at all times – and all of this in compliance with the GDPR. This is all very straightforward in the purely digital world. Electronically available documents such as invoices, emails, XLS files, etc. are transferred to the cloud archive and are immediately available.

However, analogue documents and information still exist, e.g. in processes such as digitalisation or the destruction of files and data carriers.

Process risks often lie in business processes and procedures that are not consistently documented. Since processes are frequently still analogue AND digital, this requires a high degree of transparency and tracking of the interfaces and the associated transfer of personal data. Examining the stability of software and hardware as well as the security of the server room and the data centre are also important aspects.

Rhenus provides advice on all these factors and can handle procedures as well as the implementation of processes.

Our experts would be pleased to advise you!

Contact us now

The digitalisation of your mailroom in combination with IT-supported processing creates enormous potential. Rhenus has the expertise, the hardware, the software and the system solutions.

With the Rhenus digital mailroom, we can process all types of physical and digital incoming mail via our multichannel inbox. In our workflow systems, we capture the digital documents and information and forward them to your company interfaces. Throughout this process, we guarantee full traceability for every document handed over to us.

Through our European network of locations, we are also able to deliver the remaining physical mail to your company with our service point concept. We also have suitable concepts for outgoing mail for physical or fully digital processing at our locations.

• Reduced turnaround times for your business processes
• Improved quality through digital processes and the use of robot technologies
• Set-up of post service points on your premises
• Transfer of investment risk (e.g. inserting/franking systems)
• Additional space
• Cost savings along the entire process chain
• German data centre certified in accordance with ISO 27001

Give the Rhenus digital mailroom a try!

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