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A fuel surcharge is a mechanism used to account for fluctuations in fuel prices on the market within transport costs. This allows us to adjust service pricing flexibly while maintaining transparency and fairness for our customers.
How does it work?
The fuel surcharge is based on the reference price of Eco-diesel, which is set at 3.315 PLN (the wholesale price of Diesel Oil Ecodiesel from PKN Orlen).
For every 5% change in fuel price compared to the reference price, the transport rate adjusts by 1.5%.
Example:
If the average Eco-diesel price in a given month is 3.647 PLN (10% higher than the reference price), the fuel surcharge adjustment will be +3%.
When do we update the index?
The fuel surcharge value for the upcoming month is indexed based on the average fuel price from the previous month, calculated using data published by PKN Orlen. The new index is published on the last day of each month.
The current value of the fuel surcharge is 10,5 % (January 2026).
| Year | Month | Index |
|---|---|---|
| 2026 | January | 10,5 % |
| 2025 | February | 13,5 % |
| 2025 | March | 10,5 % |
| 2025 | April | 12 % |
| 2025 | May | 10,5 % |
| 2025 | June | 12 % |
| 2025 | July | 12 % |
| 2025 | August | 10,5 % |
| 2025 | September | 10,5 % |
| 2025 | October | 12 % |
| 2025 | November | 13,5 % |
| 2025 | December | 15 % |
| 2025 | January | 13,5 % |
The road surcharge is an additional fee applied to transport services carried out on roads subject to mandatory electronic toll collection and on concession-based toll motorways. It is added to transport rates to account for the costs associated with the use of road infrastructure.
According to the announcement of the Ministry of Infrastructure published in the Journal of Laws on January 13, 2026, a mandatory increase of nearly 40% in eTOLL system charges has been introduced. At the same time, the network of roads subject to electronic toll collection was expanded by an additional 645 km.
As a result, starting from February 1, 2026, the road surcharge will be:
The value of the road surcharge is added to the base transport rate.
Rhenus Freight Logistics reserves the right to modify the method of calculating the surcharge, update its amount in the event of an increase in the number of toll roads or an increase in the costs of their use.
What influences the surcharge amount?
The level of the road surcharge also depends on the geography of shipments carried out within the domestic and international road network of Rhenus Freight Logistics. This means that the type and length of routes on which services are provided affect the final surcharge amount.
Detailed information regarding road usage costs can be found on the website of the General Directorate for National Roads and Motorways (GDDKiA).
The indexation indicator is a mechanism that adjusts the pricing of services or products based on changes in key economic factors such as inflation, fuel costs, or wages. Its purpose is to align prices with current market conditions, ensuring they reflect the actual operational costs of the service provider.
As of March 1st each year, Rhenus will be entitled to adjust all prices and rates specified in the Price List or the Additional Services Price List, particularly in the Individual Price List or the Individual Additional Services Price List.
Rhenus will determine the value of the Indexation Indicator based on the following methodology:
| Economic Indicator | Indicator Weight | Indicator Description | Source | Change 2024 / 2023 | Effect |
|---|---|---|---|---|---|
| Fuel | 30 % | Wholesale price of Diesel Oil Ekodiesel | www.orlen.pl | n/a | - |
| Wages | 35 % | Average monthly wages in the enterprise sector in Poland | www.stat.gov.pl | 11,0 % | 3,85 % |
| General Inflation | 35 % | Annual Consumer Price Index | www.stat.gov.pl | 3,6 % | 1,26 % |
| Rhenus Freight Logistics Sp. z o.o. Indexation Indicator | 5,11 % | ||||
At Rhenus Overland Poland, we are consistently decarbonizing road transport by expanding our fleet of electric and HVO-powered vehicles, building green infrastructure, and modernizing key facilities — including our new hub in Venlo and cross-dock warehouse in Szczecin.
To jointly finance this transformation, we are introducing an environmental fee:
This fee will appear as a separate line item on your invoice and will be fully allocated to environmental projects.
Why are we doing this?
This is a real step toward scaling low-emission road logistics — with benefits for you, your customers, and the environment.
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