Information for applicants of the Article 13 GDPR


You have come to this page via a link in order to find out about our handling of personal data. In order to fulfil our duty to provide information in accordance with Article 13 GDPR, we would be pleased to provide you with our data protection information below:

The identity and the contact details of the controller:

Rhenus SE &Co. KG
Rhenus-Platz 1
59439 Holzwickede
Phone: +49 (0) 2301 29-0
E-Mail: [email protected]

The contact details of the data protection officer:

- data protection officer -
Rhenus-Platz 1
59439 Holzwickede
E-Mail: [email protected] 

Purpose of processing and legal basis

Your applicant data will be processed by us in order to assess your suitability for the position (or any other open position in our company) and to complete the application process. The legal basis is Article 26 Federal Data Protection Act. If, after completion of the application process, the data should be necessary in the interest of defending against or asserting claims in the context of legal proceedings, the legal basis for data processing is Article 6 para. 1 f) GDPR.

In order to carry out statistical evaluations regarding our applicant management, your data will be anonymised before it is processed. This data processing does not allow any conclusions to be drawn about your person.

If you have given us consent to the processing of personal data for certain purposes, the lawfulness of this processing is given on the basis of your consent (Article 6 para. 1 a) GDPR). Your consent can be revoked at any time. Please note that the revocation will only take effect in the future. Processing that took place before the revocation is not affected.

Categories of personal data

The following categories are processed:

  • Personal data such as name, address and contact details
  • school education
  • professional career
  • Severe disability (if specified by you)

Recipients of the personal data

All persons directly involved in the application process (personnel departments, specialist departments, works councils) have access to your documents.

Transfer of data to third countries and to an international organisation

If you have applied for a job outside the EU or have given your consent to be included in the applicant pool or to your applicant data being forwarded to a non-EU company of our group, we may also forward your applicant data to the relevant company outside the EU. An appropriate level of data protection is guaranteed by the framework agreement on data transfer between all companies of the Rhenus Group with the obligation to comply with the EU standard contractual clauses and by appropriate technical and organisational measures.

Duration of storage

Your documents are archived for 90 days following the conclusion of the application process. All data is automatically deleted from our systems after this period. An email is sent to you to confirm this.

To begin with, your documents are stored in our applicant pool for 180 days. After this, you will receive an email from us giving you the option to extend this period. Your data will be deleted from our systems, if you do not confirm in writing that you wish your name to remain in the pool within 14 days of receiving this email.


Your rights as a data subject


Right of access
On request, we will inform you in writing or electronically whether and which personal data we have stored about you (Article 15 GDPR).

Right to rectification
You have the right to rectify (Article 16 GDPR) and/or complete the data vis-à-vis the data controller if the personal data processed concerning you are inaccurate or incomplete.

Right to erasure
You may request the person responsible to delete the personal data concerning you immediately (Article 17 GDPR).

Right to restriction of processing
You have the right to demand the restriction of the processing (Article 18 GDPR).

Right to object 
You have the right to object at any time, for reasons related to your particular situation, to the processing of your personal data carried out on the basis of processing carried out in the public interest and processing carried out on the basis of a balance of interests, including profiling based on this provision.

Right to data portability
You have the right to data portability (Article 20 GDPR). In other words, you have the right to receive your personal data in a machine-readable format.

Right of appeal to the supervisory authority
There is a right of appeal to a data protection supervisory authority. A list of the Germany supervisory authorities and their contact details can be found in the following link: 

Revocation of consent
If you have given your consent to the collection or use of personal data and wish to revoke it, you can revoke it at any time with effect for the future by e-mail or letter.

Provision of personal data
The data collected is necessary for the application procedure. If the data is not made available, it will not be possible to carry out the application procedure.

Automated individual decision-making/profiling
An automated decision making (including profiling) does not take place with your data.