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    Scanning service, document solutions and information management

    When documents are part of your daily routine, they require special handling – along with dedicated resources and expertise. Our comprehensive solution – including archiving, file recovery, destruction and file digitization – ensures you are well positioned.

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    Customized solutions for your needs

    The management of documents, data and information is becoming increasingly complex and time-consuming for all involved due to a multitude of regulations and laws designed to protect the privacy of sensitive information. While business digitization services can help, there are still many tasks associated with storage, archiving and shredding. As a full-service partner, we offer you the support and advice you need for your requirements from a broad product portfolio. We create added value by making your work easier and by sharing our expertise in handling documents with you.

    Daily document management benefits

    • More space: Long retention periods and large file volumes require significant storage capacity just for archiving. You can save this space by storing your files off-site in our high-security archives.
    • Privacy-compliant file preparation: From file digitization to storage and destruction, we follow strict regulatory guidelines every step of the way to ensure legally compliant processing.
    • Resource-efficient: Focus on your core business – by outsourcing parts of the data processing and archiving process to our business digitization services, you give your employees more capacity for other tasks in their day-to-day work.
    • Simplified processes: With our scanning service, you can find digital files quickly and easily anytime, anywhere.
    • File recovery: The latest technology allows us to recover your documents even after water damage – ensuring you remain compliant with retention requirements.
    • Scalability: From individual folders to entire shelves, document and information solutions can be scaled to meet your needs.

    Our document solutions services

    Worker performing document recovery through a vacuum chamber process

    File Recovery

    If water enters your archive, data and documents can be lost forever. In this case, it is important to minimize the damage to your files and make them available again quickly. We routinely provide all the services required to recover your files according to the highest quality standards – from small volumes to large-scale losses.

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    Close-up of a monitor displaying the shredding process during document destruction

    File and media shredding

    After files have been stored in a legally compliant manner, the data needs to be destroyed just as securely. We take care of this at one of our Rhenus high-security locations or, thanks to mobile shredding vehicles, directly at your premises.

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    High-density warehouse aisle filled with organized storage boxes labeled 'Rhenus Office Systems

    Archiving

    Your files are stored in our high-security archives with the highest security standards. We guarantee consistent compliance with data protection regulations. You can keep track of your data via our online portal and receive the documents you need physically via our courier service or digitally via scan-on-demand. We also offer GLP archiving specifically for the pharmaceutical industry.

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    Technician handling historical documents on a specialized scanning device for digitization

    Digitization

    Our scanning service allows you to find your files anytime, anywhere, saving you time, effort and space. Your files are scanned using OCR (optical character recognition) and then digitized. Our scanning service uses the latest scanning technology and is TR Resiscan-certified.

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    in the modern data center: it engineer is holding new hdd hard d

    IT remarketing

    Rhenus IT Cycle provides sustainable IT recycling for businesses – from secure pickup and certified data erasure to remarketing. Our tailored solutions ensure data protection and environmental compliance. By refurbishing and reselling hardware, we help to cut costs and reduce your ecological footprint. With a Germany-wide network and advanced logistics, we’re your trusted partner for a secure and efficient circular IT economy.

    Your business digitization partner

    • Everything from one source: We offer complete solutions for all services related to documents, data and information.
    • Present throughout Europe: Wherever you need a partner for document solutions, we are there for you thanks to our Europe-wide presence.
    • Uncomplicated ordering: Book our services online. Of course, our experts are always available to plan your individual solution or answer your questions.
    • Experienced partner: With more than 25 years of experience in archiving services, we are experts in the field. Our quality is backed by certifications and training.
    • Data protection and process security: Our certified data center in Germany ensures secure and compliant storage and has the highest level of certification.
    • More than paper: We not only help you store traditional paper documents, but also reference samples, warranty parts, prototypes or electronic components in a secure and legally compliant manner. We also archive historical documents and protect them from the elements.
    Friendly call center agent who is talking to a customer

    Start your journey into the digital future!

    Our experts can help you with customized solutions for all your document and information management needs.

    Frequently asked questions

    Our data center in Germany meets the highest security requirements for data protection. Our data center is certified according to ISO 27001 (Information Security Management System).

    Our complete solution starts with the organization and planning of the entire project. The first step in digitization is transportation in a secure vehicle. We specialize in the transport of confidential documents, and secure transport is always guaranteed by our company’s own security vehicles. If required, the documents can be placed in sealable containers for additional protection. Once the documents arrive at the site, they are prepared for digitization. This includes de-stapling, flattening and removing any sticky notes. The documents are then scanned using high-performance scanners that can read and scan any format with ease.

    The turnaround time depends primarily on the scope of the project. However, it is guaranteed that the documents will be available when needed.