The controller in the sense of the General Data Protection Regulation and other national data protection laws in the member states as well as other data protection law provisions is:
Rhenus SE & Co. KG
Phone: +49 (0)2301 29-0
Email: i[email protected]
We would like to provide you with the following notes and information regarding the way that we carefully protect your private details and the extensive level of confidentiality when handling your data:
1. Anonymous data collection
In principle, you can use our websites without informing us who you are. We only learn about technical data like the name of your Internet service provider, the website from which you come and the corporate websites that you visit. This information is assessed with the date and time details for internal statistical purposes related to advertising, website analysis and for designing our websites to meet needs. You remain completely anonymous as a user in this process. No pseudonymised user profiles are generated.
2. The purpose and legal basis of data processing
The temporary storage of the IP address by the system is necessary in order to enable the website to be sent to the user’s computer. The user’s IP address must be stored for the duration of the session. The legal basis for temporarily storing the data is found in Article 6 Para. 1 f) of the GDPR.
3. The length of time that data is stored
The data is deleted as soon as it is no longer necessary to achieve the purpose for which it was gathered. When gathering data to make available the website, deletion occurs once the session in question has ended.
4. Opportunity to object and to have the data removed
The logging of data for making available the website and storing data in log files is absolutely necessary to operate the Internet site. There is therefore no opportunity for the user to object to this.
1. Description and scope of the data processing
Cookies cannot do any damage to your PC. They do not cause any security risk in the sense of viruses or spying on your PC. You control how cookies are handled yourself. Please use the help function in your browser to allow, reject, view and delete them.
2. The purpose and legal basis of data processing
The purpose of using absolutely necessary cookies (technically necessary cookies) is to enable the use of websites for the users. The legal basis for the processing of personal data using absolutely necessary cookies is Article 6 Para. 1 f) of the GDPR.
Some functions of our website are not available without using cookies. It is essential for them that the browser is recognised again after a change of site. We need cookies for the following applications:
The user data collected through the cookies required for technical purposes is not used to draw up any user profiles.
Analysis cookies are used for the purpose of improving the quality of our website and its content. The analysis cookies enable us to see how the website is being used and we are then able to continually optimise our services. The following analysis cookies are used:
The legal basis for the processing of personal data using non-technically necessary cookies (performance cookies) is Article 6 Para. 1 a) of the GDPR (consent).
3. The length of time that data is stored and the opportunity to object and to have the data removed
1. Description and scope of the data processing
Newsletters are sent on the basis of the user’s registration on the website:
It is possible to subscribe to a free newsletter on our website. The data entered on the input form is sent to us once you register for the newsletter. The following data is processed in this case:
The following data is also gathered when you register:
Your consent is obtained to process the data as part of the registration process and reference is made to this data protection declaration.
The newsletter is sent on the basis of the sale of goods or services:
If you purchase goods or services from our website and leave your email address there, we may use this subsequently to send out a newsletter. In this case, the newsletter is exclusively used to directly advertise our own similar goods or services.
No data is forwarded to third parties in conjunction with processing data to send out newsletters. The data is exclusively used for sending out the newsletter.
The job newsletter mailing is based on the offer of vacant job positions for the Rhenus Group. With your selection of certain job criteria (career level, field of activity, company, country) we will inform you weekly about new job offers in the form of a Job Newsletter.
2. The purpose and legal basis data processing
Newsletters are sent on the basis of the user’s registration on the website. The user’s email address is gathered for the purpose of delivering the newsletter. The gathering of other personal data as part of the registration process is used to prevent any misuse of the services or the email address that is used.
The legal basis for processing the data, once the user has registered for the newsletter, is Article 6 Para. 1 a) of the GDPR, provided that the user has given consent for this.
The newsletter is sent out due to the sale of goods or services: Legal basis for the dispatch of the newsletter as a result of the sale of goods or services is § 7 Para. 3 UWG (german law) or Article 6 Para. 1 f) of the GDPR.
3. The length of time that data is stored
The data is deleted as soon as it is no longer required to achieve the purpose for which it was gathered. The user’s email address is therefore stored for as long as the subscription to the newsletter is active.
The personal data collected during the registration process is usually deleted after a period of seven days.
4. Opportunities to object and to have the data removed
The user concerned can terminate the subscription to the newsletter at any time. There is an appropriate link in each newsletter for this purpose. There is also an opportunity to cancel any consent to store the personal data that is gathered during the registration process.
On our website you have several options for jumping to different tools of the Rhenus Group. Some of these require logins / registrations. The respective data protection regulations can be found on the start pages of the tools.
1. Description and scope of managing the data
There is a contact form on our website and it can be used to make contact electronically. If a user makes use of this facility, the data entered on the input form is sent to us and stored. This data involves:
Alternatively, it is possible to make contact via the email address that is made available. In this case, the user’s personal data that is sent with the email is stored.
2. The purpose and legal basis of data processing
Within the scope of your contacting us, we process your personal data on the basis of the following legal principles for the following purposes:
The processing of the personal data from the contact form or your email serves us solely to process the contact and in case of follow-up questions. The legal basis for the processing of the data is our legitimate interest in answering your request in accordance with Article 6 Para. 1 f) of the GDPR and, if applicable, Article 6 Para. 1 b) of the GDPR, if your request is aimed at the conclusion of a contract.
The other personal data processed when the email is sent is used to prevent any misuse of the contact form and guarantee the security of our IT systems. The legal basis for the processing of personal data is Article 6 Para. 1 f) of the GDPR.
3. The length of time that data is stored
The data is deleted as soon as it is no longer required to achieve the purpose for which it was gathered. This is the case for any personal data from the input form in the contact form and the data that is sent by email when the relevant conversation with the user has been concluded. The conversation has been ended when the circumstances suggest that the facts of the case in question have been finally resolved.
The personal data, which is also gathered during the sending procedure, is deleted after a period of seven days, at the very latest.
4. Recipients of the data
In our contact form you can select the topic on which you would like to make an inquiry. Inquiries on the topic "General" are handled by the central specialist department. If necessary, we will forward your inquiry to the responsible Rhenus company for internal processing. This company will process the data you have provided in order to contact you regarding your inquiry.
Enquiries on all other topics are automatically forwarded for internal processing to the stored contact mail of the relevant Rhenus company and processed there. This company will process the data you have provided in order to contact you regarding your inquiry.
5. Opportunity to object and to have the data removed
In the case of Article 6 Para. 1 f) GDPR, you can object to the processing of your personal data at any time. Please note that in this case your request cannot be processed further. You can declare your objection by sending an email to our email address given above.
Google reCAPTCHA, Google Maps API). If you give your consent through our cookie banner, we will transfer the necessary data to the respective provider (e.g. your IP address).
If you consent to the activation of these services through our cookie banner, it cannot be ruled out that personal data will be transmitted to providers in countries outside the European Economic Area (EEA) which, from the point of view of the European Union ("EU"), do not ensure an "appropriate level of protection" for the processing of personal data in accordance with EU standards. Possible risks that cannot currently be ruled out are in particular:
- Your personal data could possibly be passed on to other third parties beyond the actual purpose (for example: use your data for advertising purposes.)
- You may not be able to sustainably assert or enforce your right to information toward the third-party provider.
- There is possibly a higher probability that incorrect data processing can occur, as the technical and organizational measures taken by third-party providers to protect personal data do not fully meet the requirements of the GDPR in terms of quantity and quality.
- The risk of data transmission to the USA is basically the relatively easy access to data by US authorities, as well as the fact that EU citizens do not have effective legal remedies against the extensive access rights of US authorities to personal data.
Please take this fact into account before you give your consent and thus allow your data to be transmitted.
For more information, please refer to our cookie banner.
The same applies to the social media profiles we operate when you visit our pages at the respective social media provider (Facebook, Instagram, LinkedIn).
This website makes use of functions provided by the web analysis service known as Google Analytics. The provider of this is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Irland. Google Analytics makes use of so-called “cookies”. They are text files that are stored on your computer and enable an analysis of the use of the website. The information generated by the cookie about your use of this website is normally sent to a server operated by Google in the USA and stored there.
a) IP pseudonymisation
We have activated the IP pseudonymisation function on this website. This means that your IP address is abbreviated by Google within the member states of the European Union or in other signatory countries to the Agreement on the European Economic Area before being sent to the USA. The complete IP address is only sent to a Google server in the USA in exceptional cases before being abbreviated there. Google will use this information on behalf of the operator of this website in order to assess your usage of the website, to compile reports about the website activities and to enable the website operator to provide other services associated with the use of the website and the Internet. The legal basis is the consent according to Article 6 Para. 1 a) GDPR. The IP address sent from your browser by Google Analytics is not combined with any other data held by Google.
b) Browser plug-ins
You can prevent the cookies from being stored by making the appropriate setting in your browser software; however, we would point out that you may not be able to fully make use of all the functions of this website, if you do so. You can also prevent the logging of the data generated by the cookie and related to your use of the website (including your IP address) being sent to Google or Google’s ability to process this data by downloading and installing the browser plug-in that is available at this link: tools.google.com/dlpage/gaoptout
c) Objecting to the logging of data
You can prevent the logging of your data by Google by clicking on the following link. This generates an opt-out cookie, which will prevent any of your data being logged during future visits to this website: tools.google.com/dlpage/gaoptout
You can obtain more information about how user data is handled at Google Analytics in Google’s data privacy declaration: https://support.google.com/analytics/answer/6004245?hl=de
d) Demographic features with Google Analytics
This website uses the “demographic features” function within Google Analytics. This means that it is possible to generate reports that contain statements about the age, gender and interests of the visitors to the site. This data comes from Google’s advertising that is related to interests and from visitor data from third-party providers. This data cannot be assigned to any particular person. You can deactivate this function by using the advertising settings in your Google account at any time or generally prohibit the logging of your data by Google Analytics, as demonstrated in the paragraph on “Objecting to the logging of data”.
We use Hotjar on our website. This is a web analytics service provided by Hotjar Ltd, Level 2, St Julians Business Centre, 3, Elia Zammit Street, St Julians STJ 3155, Malta, Europe, Tel: +1(855)464-6788 We use Hotjar to better understand the needs of our users and to improve our services and user experience on this website. Hotjar is technology services that help us better understand our users' experiences. For example, it is possible to see how much time users spend on which of our pages, which links users click on, what they like and what they don't like. This allows us to tailor our offerings to the feedback we receive from our users. The data processing is carried out on the basis of your consent (Article 6 Para. 1 a) GDPR). You can withdraw this consent at any time.
You can prevent Hotjar from collecting the data. You can find detailed instructions with information about your browser at: https://www.hotjar.com/opt-out. Please note that this setting will be deleted if you delete your cookies.
On our website we use a link to our Facebook fan page. Jointly responsible for the operation of our Facebook fan pages is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The data protection officer can be reached via the contact form or by post at the above address. Facebook Inc, is the American parent company of Facebook Ltd. Ireland. According to the requirement of Article 26 GDPR, an agreement for joint responsibility has been concluded. The agreement can be found here: https://www.facebook.com/legal/terms/page_controller_addendum.
1. The purpose and legal basis of processing data
You can access our social media fan pages regularly at any time on the Internet, regardless of whether or not you have created a user account on the platform in question. If you are logged in to your facebook account, facebook can assign this to your facebook account. In both cases, however, your data will be processed by the internet platforms of the social network.
Every time you access the social media platform, your IP address is recorded and saved. In addition, a cookie is usually set on your site, which stores your visit and other data about your visit to the social media platform. Please note that Rhenus has no influence on the collection of data and its further use by the social networks. For example, there is no knowledge of the extent to which, where and for how long the data is stored, to what extent the networks comply with existing deletion obligations, what evaluations and links are made with the data and to whom the data is passed on. When calling up our facebook fanpages, your data will be transferred to the USA.
Rhenus and Facebook have a joint controllership to process this personal data in events for page insights ("Insights data"), as well as for data such as comments, likes, etc. The joint responsibility includes the creation of these events and their consolidation into Page-Insights, which are then made available to Rhenus.
The legal basis for the storage of Insights data on our part is the balancing of interests in accordance with Article 6 Para. 1 f) GDPR, so that the fan page is optimised and attractive for visitors.
b) Contact requests and visitor activity
If you contact us through facebook messenger to inform yourself about our services or to share your feedback, we process your personal data on the basis of our legitimate interest in responding to your request in accordance with Article 6 Para. 1 f) GDPR and, if applicable, Article 6 Para. 1 b) GDPR, if your request is aimed at the conclusion of a contract.
Usually we receive the following data from you:
The data will be deleted as soon as they are no longer required for the purpose of their collection and no legal obligations to retain them exist. For the personal data from Facebook messages, this is the case when the respective conversation with the user has ended. The conversation ends when it is clear from the circumstances that the matter in question has been finally clarified.
2. Rights of the data subject
As part of the joint contollership with Facebook, you can exercise your rights as a data subject in accordance with Article 15, 16, 17, 18, 20, 21 GDPR both on Facebook and with us. Facebook assumes the fulfilment of the obligations arising from the GDPR for the processing of Insights data, in particular the safeguarding of the rights of data subjects. If you wish to make use of your rights as a data subject, please contact Facebook directly. If you do not want Facebook to be able to assign visits to our pages to your Facebook user account, please log out of your Facebook user account.
Our website makes use of functions from the LinkedIn network. The provider here is LinkedIn Ireland Unlimited Company
Wilton Place, Dublin 2, Irland. Each time that you access one of our sites, which contains the LinkedIn functions, a connection is established with the LinkedIn servers. LinkedIn is informed that you have visited our Internet sites with your IP address. If you click on LinkedIn’s “Recommend” button and are logged into your LinkedIn account, LinkedIn is able to assign your visit to our Internet site to you and your user account. We would point out that we as the provider of the sites do not know the content of the data that is transmitted or how LinkedIn uses this.
You can find more information on this in data privacy declaration of LinkedIn at: https://www.linkedin.com/legal/privacy-policy.
LinkedIn Insight Tag
The LinkedIn Insight tag allows us to collect information about visits to our website, including URL, referrer URL, IP address, device and browser characteristics, timestamps and page views. This data is encrypted, anonymized within seven days, and the anonymized data is deleted within 90 days. LinkedIn does not share any personally identifiable information with us, but only provides aggregate reports about the website's audience and display performance. LinkedIn also provides retargeting for site visitors, which allows us to use this data to display targeted advertising outside our site without identifying the member. LinkedIn members can control the use of their personal information for advertising purposes in their account settings.
Rhenus is responsible for processing the data from Insight Tag jointly with LinkedIn. The agreement according to Article 26 GDPR can be found here: https://legal.linkedin.com/pages-joint-controller-addendum.
1. The purpose and legal basis of data processing
The LinkedIn Insight tag is used for the purpose of providing detailed campaign reporting and information about visitors to our website and thus our advertising and marketing interests. As a LinkedIn marketing solutions customer, we use the LinkedIn Insight tag to track conversions, retarget our site visitors, and gather additional information about the LinkedIn members who view our ads. The legal basis for the processing of personal data is Article 6 Para. 1 f) GDPR. Details on data collection (purpose, scope, further processing, use) as well as your rights and setting options can be found in the LinkedIn data protection information. These notes from LinkedIn can be found at: https://www.linkedin.com/legal/privacy-policy.
2. The length of time that data is stored
The data is encrypted, anonymized within seven days and the anonymized data is deleted within 90 days.
As a user, you can also decide at any time whether to execute the Java-Script code required for the tool via your browser settings. By changing the settings in your Internet browser, you can deactivate or restrict the execution of Java-Script and thus prevent it from being saved. Note: If the execution of Java-Script is deactivated, it is possible that not all functions of the website can be used to their full extent.
3. Opportunity to object and to have the data removed / Opt-Out
If you are a LinkedIn member and do not want LinkedIn to collect information about you through our website and link it to your membership information held by LinkedIn, you must log out of LinkedIn before visiting our website. You can also disable the cookie here, regardless of your LinkedIn membership: Opt-Out.
As part of the joint responsibility with LinkedIn, you can exercise your rights as a data subject in accordance with Article 15, 16, 17, 18, 20, 21 GDPR both with LinkedIn and with us. LinkedIn undertakes to fulfil the obligations arising from the GDPR for the processing of Insights data, in particular to guarantee the rights of data subjects. If you wish to exercise your data subject rights, please contact LinkedIn directly.
Our website uses features of the network of the YouTube site operated by Google. The site is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA, which is a subsidiary of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. When you visit one of our YouTube channel-equipped sites, a connection to YouTube's servers is established. This tells the YouTube server which of our pages you have visited.
If you are logged in to your YouTube account, you allow YouTube to assign your surfing behavior directly to your personal profile.
When you interact with our YouTube channel, we receive the following categories of personal data:
You can prevent this by logging out of your YouTube account. If you are not logged in, we only receive static data without any personal reference:
The purpose for processing your personal data is our legitimate interest in offering you interesting videos about our services or Rhenus world as well as making our YouTube presence more attractive (Article 6 Para. 1 f) GDPR).
You can find more information on how user data is handled in YouTube’s data privacy declaration at: https://www.google.de/intl/de/policies/privacy.
Information on how to change your privacy settings on Google can be found at this link: https://privacy.google.com/take-control.html?categories_activeEl=sign-in.
We are present in the social network Twitter. These functions are offered by the Twitter International Company, One Cumberland Place, Fenian Street, Dublin 2, D02 AX07 Ireland.
When you interact with our Twitter profile, we receive the following categories of personal information:
You can prevent this by logging out of your Twitter account. The purpose for processing your personal data is our legitimate interest in exchanging information with our fans (Article 6 Para. 1 f) GDPR).
You can change your privacy settings on Twitter in the account settings at https://twitter.com/account/settings.
We present ourselves on the social media platform Instagram. The Instagram service is a Facebook product provided by Facebook Ireland Limited. Jointly responsible for the operation of our Instagram custom pages is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The Privacy Officer can be contacted using the contact form or by post at the above address.
Rhenus receives anonymous statistics on the use and utilization of the fan pages from Instagram due to the legitimate interest according to Article 6 Para. 1 f) GDPR. The following information is provided:
We use these statistics, from which we cannot draw conclusions about individual users, to constantly improve our presence on Instagram and to better respond to the interests of our users. We cannot link the statistical data with the profile data of our fans.
Rhenus receives personal data via Instagram if you actively communicate this to us via a personal message on Instagram. We use your data (e.g. first name, surname) to answer your request and in case of follow-up questions. The processing of personal data in this case serves us to process your contact and in case of follow-up questions. The legal basis for the processing of the data is our legitimate interest in answering your request in accordance with Article 6 Para. 1 f) GDPR and, if applicable, Article 6 Para. 1 b) GDPR, if your request is aimed at the conclusion of a contract. The data will be deleted by us as soon as they are no longer required for the purpose of their collection and no legal obligations to retain them exist, or when the respective conversation with the user has ended. The conversation is terminated when it can be concluded from the circumstances that the matter in question has been finally clarified.
Rhenus maintains a profile on the social network XING, which is operated by XING SE, Dammtorstraße 30, 20354 Hamburg, Germany. We have no knowledge of the content of the transmitted data or its use by XING.
We may learn the following categories of data when you interact with our site:
To prevent XING from collecting the above-mentioned data, please log out of XING. We process your personal data on the basis of our legitimate interest in responding to your request in accordance with Article 6 Para. 1 f) GDPR and, if applicable, Article 6 Para. 1 b) GDPR, provided that your request is aimed at concluding a contract.
For the purpose and scope of data collection and the further processing and use of data by XING, as well as your rights in this regard and setting options for protecting your privacy, please refer to the XING data protection information https://www.xing.com/privacy.
We run a profile at kununu. kununu is an application of the XING service. This site is managed by Kununu (kununu GmbH represented by XING SE, Dammtorstraße 30, 20354 Hamburg, Germany). The current data protection information for XING and its application kununu can be found at https://www.kununu.com/de/info/datenschutz.
On our website we use Google reCAPTCHA to check and avoid interactions on our website through automated access, for example through so-called bots. This is a service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, hereinafter referred to as "Google".
This service enables Google to determine which website is sending a request and from which IP address you are using the so-called reCAPTCHA input box. In addition to your IP address, Google may also collect other information that is necessary to provide and guarantee this service.
The legal basis is Article 6 Para. 1 f) GDPR. Our legitimate interest lies in the security of our Internet presence and in the defence against unwanted, automated access in the form of spam or similar. Google offers https://policies.google.com/privacy to provide further information on the general handling of your user data.
Our website uses Google Maps API to visually display geographic information. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. When using Google Maps, Google also collects, processes and uses data on the use of the Maps functions by visitors to the website. To use the functions of Google Maps it is necessary to store your IP address. This information is usually transferred to a Google server in the USA and stored there.
The legal basis for the processing of personal data is Article 6 Para. 1 f) GDPR, i.e. legitimate interest on our part. Our legitimate interest lies in the appealing presentation of the geographical information and in the easy findability of the locations indicated on our website. Further information about the data processing by Google can be found in the data protection information of Google: http://www.google.com/privacypolicy.html.
1. Description and scope of managing the data
Our pages use features of Cloudflare. Provider is Cloudflare, Inc., 101 Townsend St, San Francisco, CA 94107, USA. CloudFlare offers a worldwide distributed content delivery network with DNS. We have concluded a corresponding agreement with Cloudflare based on the GDPR for order processing as well as EU standard contract clauses.
A Content Delivery Network (CDN), as provided by Cloudflare, is nothing more than a network of servers connected via the Internet. Cloudflare has distributed such servers around the world to bring web pages to your screen faster. Cloudflare makes copies of our website and places them on their own servers. When you visit our website, you will automatically be connected to Cloudflare's nearby servers which deliver the data. This way the loading time is significantly reduced.
We process your data when you access or use our domains, networks, websites, application programming interfaces and applications, or if you are authorized Cloudflare users for teams, such as our employees, agents or contractors. The information processed may include, but is not limited to, IP addresses, system configuration information and other information about traffic to and from our websites, devices, applications and/or networks (collectively, "Log Information").
In addition, Cloudflare stores server and network activity data, as well as observations and analysis collected by Cloudflare in the course of providing the Services (collectively, "Operational Metrics"). Examples of Operational Metrics include service availability and service availability metrics, request volumes, failure rates, cache rates, and IP threat assessments. Cloudflare uses and processes end-user log data to fulfill its obligations under our agreement.
2. The purpose and legal basis of data processing
We use Cloudflare to increase the speed of our website while reducing latency and thus improving/optimizing the user experience. The data processing is based on our legitimate interest (Article 6 Para. 1 f) of the GDPR).
3. The length of time that data is stored
In general, Cloudflare stores user-level data for domains in the Free, Pro and Business versions for less than 24 hours. For Enterprise domains that have Cloudflare Logs (formerly Enterprise LogShare or ELS) enabled, data can be stored for up to 7 days. However, if IP addresses trigger security alerts during Cloudflare, exceptions to the above retention period may occur.
Innerhalb unseres Webauftrittes sind Funktionen des Dienstes Sprout Social eingebunden. Diese Funktionen werden angeboten durch die Sprout Social, Inc., 131 S. Dearborn St., Ste. 700, Chicago, IL 60603, USA. Dabei handelt es sich um ein Tool zur Auswertung von Social-Media-Aktivitäten, das zugunsten der Übersichtlichkeit, Effektivität und Beantwortung Nachrichten und Beiträge unserer Social Media-Seiten darstellt. Rechtsgrundlage ist dementsprechend Art. 6 Abs. 1 lit. f) DSGVO. Erfasst werden ausschließlich Daten, die Sie durch Ihre Nachrichten oder Beiträge an unsere Social Media-Seite senden und für uns auch direkt auf unserer Social Media-Seite sichtbar sind, sowie Daten die durch den Betreiber der Social Media Plattform erhoben werden, welche das sind können Sie den jeweiligen Datenschutzhinweisen des Betreibers entnehmen.
Our website uses social media plugins or widgets from Walls.io. When these plugins are used, the IP address and cookie information are transmitted to Walls.io. Walls.io is operated by "Walls.io GmbH in Vienna, Austria. IP address and cookie information are sent to walls.io's servers in Austria and Germany and logged there for technical reasons. This logging is simply a technical necessity to enable the functionality of the social media plugin or widget. This data is not passed on to third parties and is deleted after a maximum of 60 days. We have no influence on the scope of the data that the social network collects with the help of this plugin. Please refer to the data protection information of the respective social network for more information.
What information is stored?
When you send us your online application, it is automatically read and filed in our application management system. All documents sent with your application (cover letter, CV, diplomas and other certificates) and all the information contained in these documents are also stored in this system.
If you hand in your application in person or send it to us by post, it is first digitized and then also filed in our application management system. The original documents are returned to you immediately.
You can update and amend your documents whenever you wish. To do this, simply send an email to [email protected] and attach your new documents or let us know what changes you wish to be made.
What are the collected personal data used for?
The processing of your personal data may only be carried out lawfully, in accordance with Art. 6 DSGVO. We process your data in accordance with Art. 6 (1) lit. (a) DSGVO. You have given your consent of the data obtained for you for one or more specific purposes.
The processing is necessary to protect the legitimate interests of the controller or a third party, pursuant to Art. 6 (1) lit. (f), unless the interests or fundamental rights and freedoms of the data subject, which require the protection of personal data, override, in particular if the data subject, is a child.
Your application documents and the personal data contained therein will be used exclusively for the respective application process and the associated company of the Rhenus Group, according to your selection (to be indicated in the application form below), for decision-making in the application process.
All persons directly involved in the application process (HR departments, specialist departments, works councils) have access to your documents.
How do we ensure your data is secure?
Our application management system is operated by a contractor in accordance with the rules and regulations of the Rhenus Group and hosted on a server in Germany. Your data is automatically sent to the Rhenus Group in encrypted form (SSL encryption). The latest technology is always used to keep your data secure.
How long do we store your data?
After completion of the application process, your documents will be archived for another 90 days and then automatically and completely deleted. You will receive a corresponding confirmation of this by e-mail.
If you wish to have your data deleted earlier, please send us a short note by e-mail to: [email protected]
What does inclusion in the applicant pool mean?
Inclusion in the Rhenus Group applicant pool is voluntary and, if applicable, is by separate invitation. If you decide to join our applicant pool, your personal data may be viewed by decision-makers at the Rhenus Group for the purpose of possible job placements. Your data will not be passed on to third parties outside the Rhenus Group.
The retention period in the applicant pool is initially 180 days. After that, you will receive an e-mail from us with an extension option. If you do not confirm this within 14 days, your data will be duly deleted.
If you wish to be deleted from the applicant pool prematurely, please send us a short note by e-mail to: [email protected] We will then delete your data immediately.
What happens in the case of parallel application procedures within the Rhenus Group?
If you have applied for several positions within the Rhenus Group at the same time, the departments for which you are participating in an application process will become aware of this.
The same applies if you apply for another vacancy within the Rhenus Group after a rejection within the retention period of your documents of 90 days.
Updating the data protection declaration
We are entitled to update or change this data protection declaration at any time and without prior notice. The existing level of data protection will, of course, be maintained. In the event of a change to the data protection provisions, we will inform you of this immediately by e-mail.
If you have any questions or suggestions regarding data protection in our applicant management system, please contact:
Rhenus Assets & Services GmbH & Co. KG
Service Center Personnel
Rhenus Platz 1
Mail: [email protected]
Phone: +49 (0)2301 29 0
Name and address of the data protection officer
Rhenus Platz 1
E-mail: [email protected]
1. Right of access
You can request confirmation from us as to whether personal data concerning you is being processed by us. If such processing has taken place, you can request information from us about the following:
(1) the purposes for which the personal data is being processed;
(2) the categories of personal data that are being processed;
(3) the recipients or the categories of recipients to whom the personal data related to you has been disclosed or is still being disclosed;
(4) the planned time span for storing the personal data related to you or, if specific details on this are not possible, the criteria for determining the time span for storage;
(5) the existence of any right to correct or delete the personal data related to you, a right to restrict the processing of the data by the controller or a right to object to this processing of data;
(6) the existence of a right to make a complaint to a supervisory authority;
(7) all the information that is available about the origin of the data, if the personal data is not being gathered from the person involved;
You can receive a free copy of your data from us. If you are interested in further copies, we reserve the right to charge you for the additional copies.
2. Right to rectification
You have the right to have the controller correct and/or complete any data, if the personal data that is being processed and concerns you is incorrect or incomplete. The controller must make the correction immediately.
3. Right to restriction of processing
You may demand restrictions on the processing of the personal data related to you in the following situations:
(1) if you dispute the correctness of the personal data related to you for a period that enables the controller to check the correctness of the personal data;
(2) if the processing of the data is illegal and you reject any deletion of your personal data and demand that restrictions are placed on the use of your personal data instead;
(3) if the controller no longer requires the personal data for the purposes of processing it, but you require it to assert, exercise or defend legal claims; or
(4) if you have lodged an objection to the processing according to Article 21 Para. 1 of the GDPR and it is not yet clear whether the legitimate reasons presented by the controller override your reasons.
4. Right to erasure
You may demand from the controller that the personal data related to you is deleted immediately and the controller shall be obliged to delete this data immediately if one of the following reasons applies:
(1) the personal data related to you is no longer required for the purposes for which it was gathered or processed in some other way;
(2) you withdraw your consent, on which the processing of the data was based according to Article 6 Para. 1 a) or Article 9 Para. 2 a) of the GDPR, and there is no other legal basis for processing the data;
(3) you lodge an objection against any processing of the data according to Article 21 Para. 1 of the GDPR and there are no overriding legitimate reasons for the processing of the data or you lodge an objection to the processing of the data according to Article 21 Para. 2 of the GDPR;
(4) the personal data related to you has been processed illegally;
(5) the deletion of the personal data related to you is necessary to fulfil a legal obligation according to the laws of the Union or the law of the member states, to which the controller is subject;
(6) the personal data related to you was gathered in relation to information society services according to Article 8 Para. 1 of the GDPR.
There is no right to have the data deleted if the processing of the data is required:
(1) to exercise the right of free expression and information;
(2) to meet a legal obligation, which requires the processing of the data according to the laws of the Union or the member states, to which the controller is subject, or to perform a task that is of public interest or takes place in connection with exercising any state authority that has been transferred to the controller;
(3) for reasons of public interest in the field of public health according to Article 9 Para. 2 h) and i) as well as Article 9 Para. 3 of the GDPR;
(4) for archiving purposes that are in the public interest, scientific or historical research purposes or for statistical purposes according to Article 89 Para. 1 of the GDPR, if the right cited in paragraph a) will probably make the achievement of the goals of this processing of data impossible or will serious impair it; or
(5) to assert, exercise or defend legal claims.
5. Right to data portability
You have the right to receive the personal data related to you, which you have made available to the controller, in a structured, conventional and machine-readable format. You also have the right to transfer this data to a different controller without any obstruction by the first controller, to which the personal data was made available, if
(1) the processing of the data is based on consent in line with Article 6 Para. 1 a) of the GDPR or Article 9 Para. 2 a) of the GDPR or on a contract according to Article 6 Para. 1 b) of the GDPR and
(2) the processing of the data takes place using automated procedures.
When exercising this right, you also have the right to ensure that the personal data related to you is directly transferred from one controller to a different controller, if this is technically feasible. The freedoms and rights of other persons may not be impaired by this process.
The right to data portability shall not apply to any processing of personal data that is necessary to perform a task that is in the public interest or takes place in connection with exercising any state authority that has been transferred to the controller.
6. The right to object
You have the right to lodge an objection at any time to the processing of the personal data related to you, if this takes place according to Article 6 Para. 1 e) or f) of the GDPR, for reasons arising from your particular situation; this shall also apply to any profiling supported by these stipulations. In this case we will no longer process your data. The latter does not apply if we can prove that there are compelling reasons for processing worthy of protection which outweigh your interests or if we need your data to assert, exercise or defend legal claims.
If the personal data related to you is processed to provide direct marketing, you have the right to lodge an objection to the processing of the personal data related to you for the purpose of this kind of advertising at any time; this shall also apply to profiling, if it is connected to this kind of direct marketing. If you object to the processing of the data for the purposes of direct marketing, the personal data related to you will no longer be processed for these purposes.
7. The right to cancel the declaration of consent under data protection law
You have the right to cancel your declaration of consent provided under data protection law at any time. By cancelling your consent, the legitimacy of the processing of the data that was performed on the basis of your consent until your cancellation shall not be affected.
8. The right to lodge a complaint to a supervisory authority
Regardless of any different administrative law or judicial remedy, you have the right to lodge a complaint with a supervisory authority, particularly in the member state of your place of residence, your place of work or the place of the alleged breach, if you believe that the processing of the personal data related to you breaches the GDPR.