Administrative and Project Coordinator
Administrative and Project Coordinator
Permanent
Air & Ocean
+49 (2103) 9298430
Your Benefits
Air & Ocean
+49 (2103) 9298430
Job Description
What you can expect
- Oversee and monitor project status in Jira for all IT project within Global IT
- Coordinate and provide advice to project related topics.
- Organize JIRA, training/workshops including creating WI for project teams.
- Report project status and/or issues to IT management team.
- Organize and maintain files and records, both in physical and digital formats.
- Coordinate travel arrangements and accommodations for staff, executives, or clients.
- Assist in budget tracking, expense reports, and financial documentation.
- Support event planning and coordination, including meetings, conferences, and workshops.
- Act as a primary liaison with NEOZO consultants to streamline and expedite the approval of all Cloud Support and AWS Invoices.
- Responsible for consolidating invoices, cross-checking cost consistency, and pre-approval
- Serve as the central point of resolutions for all global finance controller escalations and overdue notices, ensuring timely payment and account stability.
- Collaborate with other administrative staff to ensure smooth workflow and effective communication.
What you bring
- Bachelor’s degree in any equivalent, additional qualifications are a plus.
- Proven experience as an Administrative Assistant or a similar administrative role (fresh grad also welcome).
- Proficiency in using office software and tools (e.g., Microsoft Office, Google Workspace).
- Strong attention to detail and organizational skills.
- Ability to prioritize tasks and manage time efficiently.
- Discretion and the ability to handle sensitive information with confidentiality.
- A proactive approach to problem-solving and team collaboration.
- Adaptability and flexibility in a dynamic work environment.
- Excellent written and verbal communication abilities.
- Fluency in English communication.
Business Unit
Air & Ocean
Regardless of whether it is a long-distance shipment or a particularly time-critical shipment, we at Rhenus make everything possible for our customers and partners to get the goods to their destination safely and on time. Our particular strength lies in our global network, which is constantly being maintained and expanded. As part of Rhenus Air & Ocean you can, therefore, expect to find a whole host of exciting tasks all over the world, a wide range of opportunities for personal development, and the chance to take on responsibility in an international working environment.
Welcome to Rhenus
Where our journey of growth connects with yours.
We are a global powerhouse on a mission to be pioneers in everything we do. United, we make an impact and dare to redefine what's possible. Ready to unlock untapped potential. We are on the fast track. At Rhenus, we thrive on collaboration. Every voice is heard, and every idea is valued. We stand as one global team. Where everyone contributes to our success. Together, we shape the future of logistics and beyond. Empowered by you.