Administrative Assistant

Start date 16/06/2025
Time Type Full time
Mobile Work Not Remote
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Your Benefits

Your Benefits

Continuous Training

Sharpen your skills and advance your expertise with our professional development programs.

Great Team

It’s truly the people that make the difference — and with us you’ll join the best team around.

Flat Hierarchies

Get straight through to the decision-makers with our streamlined organizational structure.

Room for Innovation

Turn your ideas into action in an environment that champions creativity and empowers you to lead change.

Events

From team outings to holiday parties and networking events, we build strong connections by spending quality time together.

Quick Decision Processes

Make things happen faster with streamlined processes that promote efficiency and effectiveness.
Reference ID JR112134
Company Name
Rhenus Project Logistics USA, LLC
Location
299 Broadway Suite 1815
New York, NY, NY 10007
United States of America
Contact Person
Eugene Sorokin
+1 (905) 6719858
Job Category
Administration | Assistent
Business Unit
Air & Ocean

Job Description

What you can expect

  • Track and process company license renewals, ensuring timely submissions
  • Maintain organized records of licensing documentation and renewal dates
  • Arrange business travel for executives, including flights, accommodations, and transportation
  • Prepare clear itineraries and supporting documentation for business trips
  • Provide administrative assistance to the Vice President
  • Handle confidential documents and manage communication for the executive office
  • Serve as primary contact point between headquarters and branch offices
  • Coordinate information sharing and resource requests across locations
  • Work with Corporate HR on employee-related processes and documentation
  • Support implementation of HR initiatives across the organization
  • Manage petty cash fund, including disbursements and reconciliation
  • Maintain accurate records of all financial transactions
  • Handle various administrative tasks as needed to support organizational operations
  • Adapt to changing priorities with flexibility and attention to detail

What you bring

  • Demonstrated ability to manage competing priorities while maintaining accuracy and meeting deadlines
  • Strong time management skills with proven ability to handle simultaneous projects effectively
  • Proficient in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook
  • Exceptional organizational capabilities with systematic approach to administrative workflows
  • Meticulous attention to detail in all aspects of work product and communication
  • Discrete handling of confidential information and sensitive matters
  • Associate degree or equivalent professional experience in administrative support roles
  • Collaborative mindset with proven ability to partner across departments and organizational levels
  • Adaptable to rapid changes and evolving priorities in a dynamic business environment
  • Excellent verbal and written communication skills in English; proficiency in additional languages a plus
  • Ability to work under time pressures and excellent customer service skills
Business Unit

Air & Ocean

Regardless of whether it is a long-distance shipment or a particularly time-critical shipment, we at Rhenus make everything possible for our customers and partners to get the goods to their destination safely and on time. Our particular strength lies in our global network, which is constantly being maintained and expanded. As part of Rhenus Air & Ocean you can, therefore, expect to find a whole host of exciting tasks all over the world, a wide range of opportunities for personal development, and the chance to take on responsibility in an international working environment.
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Welcome to Rhenus

Where our journey of growth connects with yours.

We are a global powerhouse on a mission to be pioneers in everything we do. United, we make an impact and dare to redefine what's possible. Ready to unlock untapped potential. We are on the fast track. At Rhenus, we thrive on collaboration. Every voice is heard, and every idea is valued. We stand as one global team. Where everyone contributes to our success. Together, we shape the future of logistics and beyond. Empowered by you.

Recruitment Process

Online application

Your documents will reach us quickly and directly via our online application form; depending on the position, a cover letter may be required. In any case, we are eager to see your CV and references – for us, the best way to make a good first impression.

Application screening

Our HR team and the responsible department will take a close look at your application as soon as possible. We will do our best to give you feedback within two weeks. With your agreement, we would also be happy to forward the documents to other business units if the selected position does not work out.

Selection Process

Depending on the position, there are various ways of finding out if we are a good match for each other. In most cases, we rely on a personal interview, on a eye level of course. Online tests, assessment centres or work on a trial basis may also be possible. In the end, the best decision is taken for both sides.

Onboarding

With your commitment, you are a part of the Rhenus Group right away – we are already eager to shape the logistics of the future together with you. To ensure that your start is a complete success, we will familiarise you with everything you need to know about Rhenus and your assignment with us. Your experienced colleagues will guide you every step of the way, and together you will easily master each of your new tasks.

Administrative Assistant

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